Employment Ad:
Program Coordinator – Protection Program
20-12-2024
Start Date
TR-2-24-04
Job code
Gaziantep – Türkye
Full time
Job Details:
A non-profit humanitarian organization registered in Turkey. It was established in early 2013 to provide humanitarian relief to the needy and afflicted.
MISSION:
Promoting the concept of charitable work by building a modern, developed institution that works to meet humanitarian needs and contribute effectively to empowering and advancing the affected communities.
VISION:
To be the first institution specialized in serving Syrians in the fields of humanitarian and development work, based on our cultural vision and our high human values.
Goals:
Reducing poverty and hunger for Syrian families affected by the war. Good education in the best available means for displaced and refugee children. Improving the infrastructure of villages and towns, improving housing conditions to be safe and healthy, providing care, health services and clean drinking water for the population. Providing decent work for youth and improving the economic cycle of poor and vulnerable societies. Coordination and building of local, regional and international partnerships at the highest levels to reach an integrated humanitarian service with the best possible quality.
Job Details:
Job Title:
Program Coordinator – Protection Program
Location:
Gaziantep – Türkye
JOB SUMMARY:
The Program Coordınator oversees project implementation, ensuring alignment with community needs and donor requirements. He/She develop plans, manage budgets, and lead teams effectively. Responsibilities include communication with partners, risk management, documentation, and reporting.
Qualifications and education requirements:
Bachelor’s degree in Business Administration or equivalent. Or a university degree in the program specialty.
It is also preferable to have a project management certificate.
Required Skills and Experience:
- effective communication
- High skills in managing humanitarian projects.
- Priority management and time management
- Negotiating and solving problems
- Decision making
- Ability to interact with others and presentation skills
- Distance working
- data analysis
- Preparing reports
- MS project
- Computer skills including Microsoft Office and Google Apps
Essential Duties and Responsibilities:
- Managing projects within the program, supervising and following up to achieve effective and responsible management of the program and specific projects.
- Preparing and setting program/project plans (detailed implementation plan, procurement plan, human resources plan, spending plan…etc.) in coordination with the program manager and officials.
- Ensure effective implementation of the program/projects, which achieves and meets contractual obligations including all partner/donor policies, procedures, rules and regulations.
- Ensure that the program and its implementation are consistent with the needs of the community and the beneficiary.
- Ensure program implementation with adequate quality based on relevant standards such as Sphere, CHS, CaLP…etc.
- Managing project budgets and understanding financial reports.
- Manage the team effectively and distribute tasks fairly and clearly.
- Ensure proper documentation and compilation of program/project data.
- Maintain appropriate communication with the partner and donor.
- Exchange information and represent Ataa Association with donors, core and sub-sector groups, other NGOs and coordination structures.
- Ensure risks are appropriately managed, including financial, safety, security, programmatic and reputational risks.
- Ensure that all internal and external narrative and programmatic reports (weekly, monthly, interim and final) are submitted within agreed time frames to relevant stakeholders in coordination with the program manager and officials.
- Effectively attending coordination body meetings, reviewing the organization’s work outputs, and preparing letters explaining the gaps related to response and advocacy to fill the gaps.
- Preparing success stories and lessons learned related to the project response.
- Managing the project closure file, including: delivering activities and final reports, managing the resource transfer file at the end of the project, managing surpluses or deficits in budgets, and transferring human resources to new projects.
- Building the technical and administrative capacity of field project teams regarding program interventions and activities.
- Carrying out the performance evaluation of employees working on projects at the level of Turkey and Syria according to the models approved by the association.
- Attend trainings specified by the program/programs director regarding the tasks and nature of the program.
- Providing technical and administrative support to subordinates and supervising the distribution of tasks clearly and fairly, with continuous motivation to carry out tasks as effectively as possible.
- Providing presentations and reports that reflect the activities and achievements of the program internally and externally.
- Representing Ataa Association before donors, beneficiaries, and others outside the association (upon request).
- Performing field tasks required by the position.
- Travel to follow up on requirements and attend external meetings upon request.
- Attending periodic meetings with the direct manager, subordinates and relevant colleagues to discuss and talk about the latest updates.
- Performing basic administrative tasks, which are carried out in cooperation with the Human Resources Department, such as: the process of building the job description and updating it periodically, the performance evaluation process, follow up on attendance, recruitment process in the directorate/department, support coordination with the Human Resources Department for points that concern employees and motivate the team to adhere to them.
Child Protection Policy:
Ataa Association considers any type of child abuse unacceptable, as it recognizes its responsibility to protect children from harm in all areas of its work. Ataa Association confirms that it is committed to ensuring a safe environment for children and takes a strict stance against any type of child abuse and exploitation.
Discrimination, Abuse and Harassment Policy:
Ataa Association provides equal employment opportunities to all applicants for employment, and will not tolerate any form of discrimination, abuse or harassment (sexual or otherwise), on the basis of race, religion, origin, age, marital status, nationality, or disability. , or the military situation.
