Employment Ad:
Logistics Coordinator
09-10-2024
Start Date
TR-1-24-03
Job code
Istanbul / Gaziantep
Full time
Job Details:
A non-profit humanitarian organization registered in Turkey. It was established in early 2013 to provide humanitarian relief to the needy and afflicted.
MISSION:
Promoting the concept of charitable work by building a modern, developed institution that works to meet humanitarian needs and contribute effectively to empowering and advancing the affected communities.
VISION:
To be the first institution specialized in serving Syrians in the fields of humanitarian and development work, based on our cultural vision and our high human values.
Goals:
Reducing poverty and hunger for Syrian families affected by the war. Good education in the best available means for displaced and refugee children. Improving the infrastructure of villages and towns, improving housing conditions to be safe and healthy, providing care, health services and clean drinking water for the population. Providing decent work for youth and improving the economic cycle of poor and vulnerable societies. Coordination and building of local, regional and international partnerships at the highest levels to reach an integrated humanitarian service with the best possible quality.
Job Details:
Ataa Relief Society job opportunities in the cities of Istanbul / Gaziantep . Anyone who finds the required qualifications must send an application to apply for the required vacancies according to the following:
Job Title:
Logistics Coordinator
Location:
Istanbul / Gaziantep – Turkey
JOB SUMMARY:
Developing plans and procedures to ensure the effectiveness of storage, inventory, and shipping operations. Supervising task distribution and team support while ensuring compliance with established policies and standards. Additionally, contributing to report preparation and collaborating with other departments to achieve the association’s goals.
Qualifications and education requirements:
Bachelor’s degree in Business Administration or equivalent.
Required Skills and Experience:
- Leadership, direction, and delegation
- Strategic planning
- Effective communication
- Priority and time management
- Negotiation and problem-solving
- Ability to make strategic decisions
- Ability to work under pressure
- Team motivation
- Resource and budget management
- Analysis and deduction
- Report preparation
- Technical computer skills:
- Outlook
- Teams
- Word
- Excel
- PowerPoint
- OneDrive
Essential Duties and Responsibilities:
- Developing the structure, plan, and budget for the department in alignment with the vision, strategy, and objectives of the association, while monitoring implementation and periodic evaluation.
- Developing departmental procedures in compliance with the association’s policies and donor requirements.
- Providing technical and administrative support to subordinates and overseeing the clear and fair distribution of tasks, while maintaining continuous motivation for efficient task execution.
- Preparing presentations and reports that reflect the department’s activities and achievements for internal and external stakeholders.
- Representing the association in front of donors, beneficiaries, and external parties.
- Implementing plans within the department to ensure the successful execution of tasks related to warehouses, and improving the processes of receiving, storing, and distributing materials.
- Implementing effective inventory management systems while ensuring stock quality.
- Developing warehouse and asset programs as necessary.
- Reviewing and approving material schedules, storage mechanisms, and determining the necessary resources for execution.
- Ensuring the documentation of all warehouse-related data both on paper and electronically.
- Examining and verifying all procurement and logistical documents against stock records and archived tender documents.
- Regularly reviewing and adjusting material balances to order materials as needed, ensuring withdrawal rates remain within approved storage limits.
- Adhering to approved budgetary limits.
- Determining appropriate shipping methods to protect products during transport, and tracking delivery schedules and transportation movements.
- Supervising asset management in offices, branches, and projects, in coordination with relevant stakeholders.
- Recording all new assets of the association and following approved procedures for delivery and handover to the responsible staff member.
- Identifying suitable solutions to challenges and issues that arise during operations.
- Analyzing performance data and using statistics to identify opportunities for improving processes and achieving objectives.
- Collaborating with other departments, particularly the Programs and Procurement teams.
- Sharing expertise with the team and providing guidance to improve operational systems.
- Ensuring adherence to rules, regulations, and safety policies.
- Monitoring material inputs and outputs in the ERP Sys software.
- Ensuring compliance with all regulations, policies, and procedures related to the supply chain and logistics functions of the association.
- Performing any other tasks as assigned by the management of the association.
- Attending regular meetings with direct supervisors, subordinates, and relevant colleagues to discuss and review updates.
- Performing basic administrative tasks in coordination with the Human Resources department, including developing and regularly updating job descriptions, conducting performance evaluations, building capacity plans, monitoring attendance, supporting recruitment processes, and motivating the team to comply with HR decisions. Additionally, attending regular meetings with the direct supervisor, subordinates, and relevant colleagues to discuss and review the latest updatesChild
Protection Policy:
Ataa Association considers any type of child abuse unacceptable, as it recognizes its responsibility to protect children from harm in all areas of its work. Ataa Association confirms that it is committed to ensuring a safe environment for children and takes a strict stance against any type of child abuse and exploitation.
Discrimination, Abuse and Harassment Policy:
Ataa Association provides equal employment opportunities to all applicants for employment, and will not tolerate any form of discrimination, abuse or harassment (sexual or otherwise), on the basis of race, religion, origin, age, marital status, nationality, or disability. , or the military situation.
